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- A text file formatted according to the Text File Specifications. This includes Option A files, and third-party software files or manually- created files validated by Option Cthat has been validated with our software .
- A Microsoft Excel
.xls file created from one of the Excel workbooks provided by the Service Bureau. This includes Option B and Option D files and our "Excel-compatible" spreadsheets.
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Confirmation of Receipt Email (also known as
First Email)
: The email sent by the
Pesticide Reporting Service Bureau which indicates that your report submission has been received. It contains a list of the files we received, your
submission number and a preliminary assessment of whether your report meets
our specifications. For reports submitted via the
web and the
PRL reporting software the email is sent immediately. For
emailed reports the receipt email will generally be sent by the next business day during the peak reporting season (roughly mid-December through early February); at other times of the year, it will be sent within a few days. Receipt emails are not usually sent for
mailed or
FTPed reports.
Please retain this email as proof that your report was received.
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See the record layout for the data items to include on this form. If you have manually created a text file or use third-party software that creates text files ( files validated with Option C), see the Text File Specifications.
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See the record layout for the data items to include on this form. If you have manually created a text file or use third-party software that creates text files ( files validated with Option C), see the Text File Specifications.
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See the record layout for the data items to include on this form. If you have manually created a text file or use third-party software that creates text files (files validated with Option C), see the Text File Specifications.
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See the record layout for the data items to include on this form. If you have manually created a text file or use third-party software that creates text files ( files validated with Option C), see the Text File Specifications.
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Form Types: The PRL Service Bureau and the DEC have developed four form types that capture all the data required to be reported under the PRL. All reports submitted to the PRL Service Bureau and the DEC must conform to the
record layouts of these forms
, except files validated with Option C (see or the Text File Specifications). The four form types are
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| Installation Folder |
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| Installation Folder |
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Installation Folder: The default installation folder for all of our software options is: C:\Program Files\NYSPRL. This location is modifiable during installation. Please note that your report files are not stored here; they are in the
report folder. There is no reason for you to access this folder. While the blank
Option B templates are stored here, it is simpler to use the
Blank Form button on the
Registration form Control Center to open a new form.
Macro: A set of Visual Basic for Applications commands used by the
Option B application to add functionality to the Excel workbooks.
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Registered Pesticide Business: Pesticide businesses or agencies registered with the state of New York to make commercial pesticide applications. Registered businesses are issued a
5-digit identification number. See the
NYSDEC web site for more information.
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| Control Center |
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| Control Center | Registration Form | Registration Form |
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| Control Center |
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| Control Center |
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Registration FormControl Center (also known as
Control Center): The main window of the
Option A, B and C software. Your contact and identification information is entered here. You can open a reporting form to enter pesticide data
7, upload your report, change the report year, edit your list of products
7, change the
Report Root and access the program documentation..
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| Report Folder |
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| Report Folder |
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Report Folder (also known as
Data Directory): The default folder for storing report files that you save and the
identity.txt file containing the information entered on the
Registration form Control Center. The folder name is
PRLyyyy (where “
yyyy” is the report year, for ex.
PRL2014) and it is created by the PRL Reporting Software
Options A, B, and C. A separate report folder is created for each report year. You may store your files in another location, but the
identity.txt is always saved in the report folder. We
strongly recommend saving to the current report folder, which is the default location used by our software.
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The PRL Reporting Software displays the current location for the report folder in the upper right corner of the Registration form Control Center.
For example, if you create reports for the 2014 report year and have not changed the Report Root location, the default report folder location is: C:\PRL2014.
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Report Root Folder: The Report Root folder is a location on your computer where all of your NYS PRL files should be saved. It contains a
report folder for each report year, The default setting for the Report Root is your C:\ drive. The Report Root folder can be changed during installation or by using the
Change Report Root menu item on the
Tools menu of the
Registration form Control Center. For example if you set the Report Root folder to
C:\PRL, and you create reports for 2011 and 2012, the
C:\PRL folder will contain two sub-folders:
PRL2011 and
PRL2012.
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| Submission Number |
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| Submission Number |
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Submission Number (also known as
Processing Number)
: A 5-digit number issued by the
Pesticide Reporting Service Bureau, which identifies a particular report submission. This number is on the page displayed when you finish uploading your report via our
web site or using our
Option A, B or C software. It is also included in the email the
Pesticide Reporting Service Bureau sends when you submit a report via the
web, our
reporting software or
email.
