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No PRL Report Filed

ReasonExplanation/Solution
Applicators and/or Commercial Sales Permitee did not make applications or sales during the report year.All commercial applicators, technicians, anti-fouling applicators and/or commercial permitees must file a report each year, even if made no applications or sales occurred during the report year.
Applicators believe the company, business or agency will/must file an annual report for them.Business are not required to file annual reports for employees, though many do.
Applicators and/or Commercial Sales Permitees did not get the reminder notice or email from the NYSDEC, and fail to reportReports must be filed even if the reminder is not received.
Wrong Certification ID Number(s) and/or Commercial Permit Numbers.listed in the report.We use your ID number to associate you with your report, so it is critical that you report the correct Certification ID Number(s) and/or Commercial Permit Numbers.
Report sent to wrong address.See "Submitting Your Electronic Report" for the address and instructions on how to mail us your report.

Incorrect or Invalid EPA Registration Numbers

ReasonExplanation/Solution
Hyphens, which should separate the parts of the EPA number, are missing.Report, for example, 3125-474, not 3125474 or 00312500474.
Numbers are omitted.Report the complete EPA number, exactly as it appears on the product label.
EPA Establishment Number is reported instead of the EPA Registration Number.EPA Establishment Numbers do not identify pesticide products. Numbers on the product label which contain a two or three letter state or country abbreviation are not EPA Registration Numbers.
Leading zeroes are included.Report 3125-474, not 003125-00474 or 00312500474.
Products that are not considered pesticides are reported.Only report products that have an EPA Registration Number.  Glue boards, mouse traps, fertilizers, adjuvants, surfactants and active ingredients are not pesticide products.
Multiple EPA Registration Numbers on one line of the report.

Each EPA Registration Number.should be reported on a separate line. 

Pesticide Application Reports: This is true even if the application is a mixture of pesticide products.  Report all products that were include in the mixture along with the pre-mix amount of product used.

Special Local Need (SLN) products reported incorrectly.If an SLN is applied or sold, you should report the SLN number not the EPA Registration Number.
Illegible hand-written EPA Registration NumbersIf you report on paper. please ensure that all values are legible.
Commonly mistaken EPA number: 432-1452 (Tempo Ultra GC Insecticide)Number should be 432-1452, not 4321452, 432.1452, 0000432-01452 or 5966204.
Commonly mistaken EPA number: 62719-486-34704 (Signature Dimension 0.10 Plus Fertilizer)Number should be 62719-486-34704, not 67219-468-34704, 11800-CA-001, 6271948634704.

 

Hand written reports are not LEGIBLE

 

Incorrect or Invalid Quantity Applied

ReasonExplanation/Solution
Amount of product + diluent is reported.Report the undiluted amount of each product; that is the amount taken from the product container.
Decimal point is in the wrong place in the number.Carefully write or enter the amounts applied.
Applicator cannot determine the amount of product, in mixtures, after dilution.Record the amount of the product used prior to dilution.  If the whole mix is not used or is used on different properties, then adjust the pre-mix amount by multiplying by the percentage of the mix actually used for the application.
The amount of active ingredient is reported.Report the amount of pesticide product applied, not the active ingredient.  You do not need to convert the product amount into amount of active ingredient.

Incorrect or Invalid Units of Measurement

ReasonExplanation/Solution
Non-specific units of measurement are reported.Do not report values such as pieces, packs, chunks, G, each, bags or seconds that cannot be converted into an accepted unit of measurement..
Rate of application is reported in the units column.Report the unit of measurement applicable to the quantity applied or  sold, not the rate of application (e.g. not 1000 lb/acre).

Incorrect or Invalid Date(s)

ReasonExplanation/Solution
Report uses the start and end date columns to report total amount applied for the date range.Report the amount of a single pesticide applied on a single date at a single location; date ranges may only be used to report automated applications such as are made in cooling tower systems.
Report is a resubmission of a prior year’s reportWe cannot accept prior-year reports that have had the dates changed to the current report year or reports for a previous year.

Incorrect or Invalid County Codes

ReasonExplanation/Solution
County name or abbreviation is reported.Report the two-digit county code, not the name or an abbreviation.

 

 

Address Requirements

Report address where application occurred
In cases where address is not standard, use nearest address. Be more specific on the daily use records, attach a map if necessary.
Provide as much identifying information as possible.

Incorrect or Invalid Zip Codes

ReasonExplanation/Solution
Incorrect zip code is reported.The zip code should be a valid NY zip code.
Zip code and county code are mismatched.The reported zip code should be in the reported county code.

Zip Code:

  • Wrong zip code

 

Do not report applications made in states other than New York

 

 

E-mailed reports have no contact information.  Reports sent without business registration numbers, applicator certification identification numbers or phone numbers.

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