Submitting Your Electronic Report

There are several ways to submit your electronic PRL reports to the Pesticide Reporting Service Bureau:

You may also mail your paper PRL report to the NYSDEC.

The Pesticide Reporting Service Bureau sends an email response to reports submitted via the web, the PRL reporting software or email. This email contains a list of the files we received and your submission number.

Please retain the response email from the service bureau as documentation of your submission and make a note of the submission number; if you contact the Pesticide Reporting Service Bureau, we will need it to access your report.

After your report is processed and accepted the service bureau will send out a second email informing you that your report has been accepted.

If you do not receive the email stating that your report has been accepted within about a week, there may be a problem with your report. Please contact us. You will not be credited with reporting for the year until your report has been accepted.

Submission Methods

Upload with Our PRL Reporting Software

Our PRL Reporting Software Options A, B, and C all include the ability to upload your report files directly to our server. If you are using Option A, B or C, the Upload to NYSDEC function is the quickest and easiest way to submit your report.

Some users in tightly controlled enterprise environments might not be able to use the upload function. The web site upload is a good alternative for those users.

When you are done, the software will display a list of the files uploaded and provide you with the submission number of your report.

Upload Through the Web Site

The PRL Web Upload site allows you to upload existing report files or to report that you made no applications. Pesticide sales businesses can upload their reports or report that no sales were made. The upload pages include help text for each step.

If you are submitting applications or sales files created by PRL Reporting Software Options A or B, the files will be stored in the default report folder, unless you have changed the location. If you are having trouble locating your PRL Reporting Software report files, see this FAQ.

When you are done, the site will display a list of the files uploaded and provide you with the submission number of your report.

If you upload a ZIP file, the Web Upload site will include the contents of the ZIP file in the list of uploaded files that it displays.

Email

To submit your report by email, do the following:

Compose an email to prlfiles@nysprl.com.
Indicate the report year in the subject line.
Attach⁵ the report files to the email.
You must also attach the file identity.txt.

This file is created by our reporting software and some third-party pesticide software products; you can also create it yourself. Please do not include contact and identity information in the body of your email⁶. if you have attached the identity.txt file; doing so will slow down processing of your submission.
Send your email.

You should receive an email response from prlsupport@nysprl.com acknowledging receipt of your submission. This message is not an automated reply. During peak reporting season (roughly mid-December through early February), the receipt email will generally be sent by the next business day; at other times of the year, it will be sent within a few days.

Conventional Mail

You may also mail a floppy disk(s), CD(s) or DVD(s) containing your report or send us a paper report.

For electronic reports each diskette, CD or DVD should include a label with the full name of the certified applicator and/or business of origin and a contact phone number.

Along with your application or sales files, electronic reports must also include the identity file.

Mailing Address:

NYSDEC

Pesticide Reporting & Certification Section

P.O. Box 10699

Albany NY 12201-5699

Please do not submit both electronic and paper reports.

FTP

PRL report files may be submitted using FTP. Very few report submissions require FTP transmission. In almost all cases, one of the other submission methods will work as well and probably be more convenient for you. (We have not received any FTP submissions in the last several years.)

To maintain the level of security required, if you wish to use this service, you must contact technical support. Technical support will supply the information necessary to conduct a secure FTP transmission of your report.