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We have four three primary software options, each suited to different users.  To help you decide which one is right for you, review these descriptions:

  • Option A – Desktop software for Windows which provides electronic data entry forms similar to the paper forms.  We recommend this option for most users who have application or sales data to report.  Option A now includes the third-party file validation functionality that was formerly part of Option C.  Use this option to check whether your ASCII text files meet our PRL Text File Specifications.

  • Option B – A desktop application that requires Microsoft Excel on Windows.  This option is recommended for users of Excel, but does require some additional configuration.
    Option C – This desktop application is for users who export their PRL report files from a third-party application (or created their own text files) and want to validate the files.

  • Option D Options D & O – Formatted Microsoft Excel spreadsheets with none of the features provided by Option B.  This option is recommended for users having difficulty installing Option B, Macintosh users of Excel , Excel 2013 users or Windows 8 users.
    Option O - Option O and users of the 64-bit version of Excel.  Option O is similar to Option D, but may be used with an “Excel-compatible” spreadsheet program, such as Apple’s Numbers or OpenOffice.org’s Calc.

Additional Considerations

Options A - CB require installation on your computer.  If you are using a computer on which you cannot install software, Option Options D or O may work for you since it does not require installation; each of the four forms is a separate download.

Option C has no interface for entering PRL data.  Use this option to check whether your ASCII text files meet our PRL Text File Specifications.Option D provides little assistance to the user except for formatting the PRL spreadsheets. There is no built-in assistance for uploading a PRL report to the NYSDEC. This option is recommended only for users who have expertise with Excel but cannot use any of the other Options (e.g., users who cannot run Windows-based programs or Excel workbooks with VBA Macros).

Option O is similar to Option D except it is for users that do not have Excel, but do have an “Excel-compatible” spreadsheet program.

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If you use an “Excel-compatible” spreadsheet program, such as Apple’s Numbers or OpenOffice.org’s Calc, try our Excel-Compatible spreadsheetsOption B does not work with 64-bit Excel.  To determine whether you have the 32 or 64-bit version see this article.

After you have checked the system and user requirements and determined which option to use, download and install the software.