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The Option B Excel eForm is an application designed to assist you in electronically recording Pesticide Reporting Law (PRL) information and reporting it to the NYS Department of Environmental Conservation. Each time you run the program you are asked to enter or verify some basic contact information. You can then view and fill out electronic forms that are similar to the four paper forms used to report pesticide usage and sale. The forms are customized Microsoft Excel workbooks.
Option B runs under Microsoft Windows® and requires Microsoft Excel®.
After you install Option B, you must change the macro security setting in Excel. If you do not change the security setting and enable macros, many of the features in the spreadsheets will not operate or will not function correctly. Depending on your macro security setting and version of Excel, Excel may ask if you want to enable Macros when you open these forms. ALWAYS enable macros when using this software.
If Macros have not been enabled, the spreadsheets should show a prominent warning in the header area. (Note: the “Macros Disabled” warning may be briefly visible when you open a form and while you are saving a form; this is normal.)
Starting the Software
A message box saying something like “Data directory created called 'C:\PRL2011'.” may appear. This is normal. The data directory is the location to which your data files will be written. The registration form then opens.
Other Registration Form Functions
The Excel eForms rely on the use of VBA Macros. ALWAYS when using this software.
The identity fields in the header area of each form are filled with the values you entered on the registration form. Changing the identity fields here does not update the corresponding fields on the registration form. While the and applicator name are editable, there are preferred methods for reporting for multiple applicators. The commercial permit number field is editable so that you can report for multiple in one report submission.
Form 26A also includes a business registration number column. If your pesticide business has more than one business registration number, you may but are not required to include all of your business’s registration numbers on the Form 26A.
Reporting No Activity
On each of the forms you can indicate that there was no reportable activity for the report year.
Data Entry Grid
Most of the area of each form is a data entry grid. If you have applications or sales to report, enter each pesticide application or sales record in its own row. Although the forms open with a limited number of lines, additional lines will be added to the grid as needed.
You can use the arrow keys, tab keys, Enter key, or mouse to move from one cell in the grid to another.
If you hover over a cell with your mouse, a tool tip containing a description of the intended contents for that cell will display. Additional information about the fields in each form is available from the Data Dictionary for that form.
Cells are validated as you move the insertion point to the next cell. While it is possible to save and submit your files without correcting validation errors, the Pesticide Reporting Service Bureau may reject or return reports because of the invalid data.
Ditto marks or use of the words "ditto", "same", or similar entries are not accepted by the Pesticide Reporting Service Bureau. Instead, you can use the EPA Reg Number List. or copy and paste as a convenient way to enter the same information repeatedly.
The columns on each form are
Report Form Menus and Controls
1 - It is also possible to run the program by clicking on the executable file, PRL_eForms.exe. The program is installed by default to
C:\Program Files\NYSPRL, but you may have changed this setting to another folder during installation.