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In addition, the file name should follow the naming conventions shown for text files or Excel files, as applicable. The critical parts of the file name are the prefix and extension.
In both cases, we know how the data is laid out in the file, so we are able to automatically extract the data for storage in a database. Files that are “not compliant” require manual processing to convert them into a compliant format.
A PRL Report Submission is “compliant” if all of the files in the submission are compliant.
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Confirmation of Receipt Email (also known as
First Email)
: The email sent by the
Pesticide Reporting Service Bureau which indicates that your report submission has been received. It contains a list of the files we received, your
submission number and a preliminary assessment of whether your report meets
our specifications. For reports submitted via the
web and the
PRL reporting software the email is sent immediately. For
emailed reports the receipt email will generally be sent by the next business day during the peak reporting season (roughly mid-December through early February); at other times of the year, it will be sent within a few days.
No receipt email is Receipt emails are not usually sent for
mailed or
FTPed reports.
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Form 26 (also known as
Form 44-15-26)
: Form 26 is used to report all pesticide applications made by
commercial applicators,
technicians,
anti-fouling paint applicators and
apprentices during the reporting year. Each pesticide application should be reported on a
separate line of the form. Fully certified applicators that supervise apprentices must report applications made by those apprentices
under the supervising applicator’s certification number.
Form Title: "Applicator/Technician Pesticide Annual Report"
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Form 27 (also known as
Form 44-15-27)
: Form 27 is used by
Commercial Permittees commercial permittees to report all sales of
restricted use pesticides or
general use agricultural pesticides to
certified private applicators in New York State. Each pesticide sale should be reported on a
separate line of the form.
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| Installation Folder |
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| Installation Folder |
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Installation Folder: The default installation folder for all of our software options is: C:\Program Files\NYSPRL. This location is modifiable during installation. Please note that your report files are not stored here; they are in the
report folder. There is no reason for you to access this folder. While the blank
Option B templates are stored here, it is simpler to use the
Blank Form button on the
Registration form to open a new form.
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| Private Applicator |
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| Private Applicator |
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Private Pesticide Applicator: Someone who makes private applications of
restricted use pesticides for purposes of producing an agricultural commodity in the state of New York. Private applicators are issued an identification number that starts with the letter "P" followed by 7-digits. Private applicators are
NOT required to file a
PRL report. See the
NYSDEC web site for more information.
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| Service Bureau |
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| Service Bureau |
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Pesticide Reporting Service Bureau: The group at Cornell University that has been contracted by the
NYSDEC to process the annual
PRL reports, provide telephone and email support to the businesses and applicators, create and maintain the
PRL web sites and create and maintain the various pesticide reporting options. Questions not directly related to your
PRL report such as questions about your certification or business registration should be directed to the
NYSDEC. We can be
contacted by phone or email.
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| Registered Business |
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| Registered Business |
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Registered Pesticide Business: Pesticide businesses or agencies registered with the state of New York to make commercial pesticide applications. Registered businesses are issued a
5-digit identification number. See the
NYSDEC web site for more information.
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| Registration Form |
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| Registration Form |
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Registration Form: The main window of the
Option A, B and C software. Your contact and identification information is entered here. You can open a reporting form to enter pesticide data
7, upload your report, change the report year, edit your list of products
7, change the
report root Report Root and access the program documentation..
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| Report Folder |
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| Report Folder |
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Report Folder (also known as
Data Directory): The default folder for storing report files that you save and the
identity.txt file containing the information entered on the
Registration form. The folder name is
PRLyyyy (where “
yyyy” is the report year, for ex.
PRL2014) and it is created by the PRL Reporting Software Options
A,
B, and
C. A separate report folder is created for each report year. You may store your files in another location, but the
identity.txt is always saved in the report folder. We
strongly recommend saving to the current report folder, which is the default location used by our software.
The report folder is created by the PRL Reporting Software as a sub-folder of the report root Report Root, one report folder for each report year.
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For example, if you create reports for the 2014 report year and have not changed the report root Report Root location, the default report folder location is: C:\PRL2014.
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Report Root Folder: The
report root Report Root folder is a location
on your computer where all of your NYS PRL files should be saved. It contains a
report folder for each report year, The default setting for the
report root Report Root is your C:\ drive. The
report root Report Root folder can be changed during installation or by using the
Change Report Root menu item on the
Tools menu of the
Registration form. For example if you set the
report root Report Root folder to
C:\PRL, and you create reports for 2011 and 2012, the
C:\PRL folder will contain two sub-folders:
PRL2011 and
PRL2012.
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| Submission Number |
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| Submission Number |
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Submission Number (also known as
Processing Number)
: A 5-digit number issued by the
Pesticide Reporting Service Bureau, which identifies a particular report submission. This number is on the page displayed when you finish uploading your report via our
web site or using our
Option A, B and or C software. It is also included in the email the
Pesticide Reporting Service Bureau sends when you submit a report via the
web, our
reporting software or
email.
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