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Table of Contents

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About This Document

This document


This page is for new users of the PRL Reporting Software Option D or anyone who would like to review the basic functions of our four software options.



its basic functions.  The print version does not contain all the linked pages that are available in the web site version.  If you need printable documentation that contains a complete set of the linked documentation, download the Option D and O User Guide.

Preparation and Starting the Software

Before you download one of our software packages, determine which option is best suited to your needs.

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Before you download one of our software packages, determine which option is best suited to your needs.


Starting the Software


There are a couple of ways1 to open up the main window:

  • Double-click
  • the "PRL Option
  • D" shortcut on your computer’s desktop.
  • Click on the Windows Start button and navigate to Programs -> Pesticide Reporting -> PRL Option

  • D.  Windows 8 users will have a  "PRL Option

  • D" icon on their Start Screen.


When you start the program, the Registration form Control Center opens.

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All files will open up in Microsoft Excel and are editable using all the functionality that is included with Excel.

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titleModifying Option D Spreadsheets

Do not modify the format or layout of any of the Option D spreadsheets.  Modifying the spreadsheets will prevent us from processing the files and may lead us to reject your submission. 

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Entering Data

On all the forms the name and ID(s) appropriate to the form type will be pre-filled in the header area.  Editing these fields will not change their values on the Registration form.  On Form 26A the applicator you entered on the Registration form will be pre-filled on the first row of the form.

If you did not make applications (Form 26) or sell any pesticides (Form 25 or 27), check the box in the header area and save the form.  Form 26A has a column where you can indicate whether the applicator made applications.


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To copy2 or delete complete rows on any of the forms, there are buttons along the top left of the form.  As you are entering data right-clicking the mouse will display a pop-up menu of options to cut, copy and paste one or more cells.

See the Data Dictionary for field descriptions and the record layouts of each form. 

The EPA Registration Number List makes it easy to enter the same product repeatedly.

Cells are validated as you move the insertion point to the next cell.  While it is possible to save and submit your files without correcting validation errors, the Pesticide Reporting Service Bureau may reject or return reports because of the invalid data.

By default the file is saved in the report folder .  You can change the file location to wherever you want, but it will be simpler when you are ready to upload the files if you save them in the default location.

Closing a form will return you to the Registration form where you will be able to open another form, exit the application or upload the report to us.