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Overview

The Option C Text File Validator is an application designed to assist you in electronically reporting Pesticide Reporting Law (PRL) information to the NYS Department of Environmental Conservation (NYSDEC). You can use this validation program to check whether ASCII text files that you (or a third-party program) have created conform to the the NYSDEC guidelines. The required file formats are described in the Text File Specifications.

Each time you run the program you are asked to enter or verify some basic contact information. You can then validate your report files and submit them to the NYSDEC if they pass.  Reports which do not pass validation may be returned or rejected by the Pesticide Reporting Service Bureau.

Option C runs under Microsoft Windows®.

After you download the Option C installation file, see the PRL Software Installation Guide to help you install the software on your computer.

If you need further assistance, contact the Pesticide Reporting Service Bureau.

Getting Started

There are a couple of ways1 to open up the main window:

  • Double-click the  "PRL Option C" shortcut on your computer’s desktop.
  • Click on the Windows Start button and navigate to Programs -> Pesticide Reporting -> PRL Option C.  Windows 8 users will have a  "PRL Option C" icon on their Start Screen.

A message box saying something like “Data directory created called 'C:\PRL2011'.” may appear. This is normal. The data directory is the location to which your data files will be written.  The Registration form then opens.

 

Registration Form

 

Entering Contact and Identity Information

Use the Registration form to tell us who to contact when we communicate with you about your report.  You also need to provide identification information so that we can associate your report with the correct applicator(s) or organization.

Are you in the pesticide application or sales business?

Pesticide application businesses should submit

Pesticide applicators should submit

Pesticide sales businesses should submit

Reporting for Multiple Applicators

If your business employs multiple applicators, you can submit a single report on behalf of all of the applicators employed by your business during the report year.  There are there methods of doing this.

 

Unless all of the applicators on whose behalf you are reporting made no pesticide applications during the report year, you must include at least one Form 26 regardless of which of the three methods you use.

 

Compatibility

Option A: Methods 1, 2

Option B: Methods 1, 3

 

  1. Enter the name and certification number of one applicator on the Registration form.

    It does not matter which of your business’s applicators you enter on the Registration form; however, if your company has one applicator with primary supervisory responsibility over other applicators, that applicator would be a reasonable choice.

  2. Fill out or create a Form 26A listing all applicators employed by your business during the report year, whether or not they made any pesticide applications. 

  3. Fill out or create a Form 26 for all reportable pesticide applications made by all your applicators.

The information on the  Registration form does not need to be changed to report for multiple applicators.  Normally, when you open a blank Form 26, the certification number on the Registration form is copied to the new Form 26. This is acceptable, even though the applicator shown might not have personally performed all (or even any) of the pesticide applications reported or supervised the making of those applications.

Method 2

 

      Although it is not required by the DEC, you may maintain a separate Form 26 for each applicator entered on Form 26A.

  1. On the Registration form check the box labeled “Check here if you wish to maintain separate application files …”.

  2. Then open a blank Form 26; a list of the applicators from your Form 26A will be shown. 

  3. Select one of the applicators.  The name and certification ID of the applicator you select will be written to the header area of the empty Form 26.

Method 3

 

If you are using Option B, you can create separate Form 26s for each applicator:

  1. Enter the name and certification number of one applicator on the Registration form.

  2. Create a separate Form 26 for each applicator.

  3. Change the  certification number and applicator name in the header of each Form 26.

  4. Saving the form will save the name and ID of the applicator with that Form 26 file.

 

Decide Which File Types to Use

After you have filled out the Registration form information, determine which file types/forms to create.  If you have multiple applicators to include on your report, we recommend using a Form 26A to enter their information.  The pesticide applications they made should be entered on a Form 26.  If any of the applicators that you are reporting for made any applications during the report year, you should submit a Form 26.

 

You may enter all your applications in one file even if they were made by multiple applicators; we do not need a separate report for each applicator.

 

If you are reporting for a pesticide sales business and you sell restricted use pesticides, create a Form 25.  If you sell pesticides to private applicators, we will need a Form 27.  If you entered a commercial permit number, you must submit either a Form 25 or a Form 27 or both.

 

Be sure to include applicators who did not make applications on your report and applicators who left the organization during the report year.  If your organization is a pesticide sales business, you must file a report even if you did not make any sales during the report year.

 

You can report two different types of sales on Form 25; report either sales to another commercial permit holder who will resell the products or sales to commercial applicators for their end use.  If you have both types of sales to report, please send us a separate form for each type.  However you do not need to complete a form for the type of sales you did not make (but you still need to report even if you did not make any sales).

 

Validating Files

The Option C program is designed to validate ASCII text files only. Other file types cannot be checked. Files are checked for compliance with the PRL Text File Specifications. The specifications are also available on the Help menu under File Format Guidelines.

 

There are no data entry forms available in the Option C software.  The application is designed to validate files that were created by you or a third-party application.

 

For step-by-step instructions on using Option C to validate your files, see text file validation steps.

Other Registration Form Functions

There are several buttons and menu items available on the Registration form that can help you prepare and submit your PRL report.

 

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