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Report processing for all electronic reports is done at the PRL Pesticide Reporting Service Bureau.  The service bureau will send you an email when your report has been received and another one if your report passes validation.  We will also send you an email if your report requires correction.  The applicators and/or sales business(es) included on your report will not be credited with filing until your report has passed validation.

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Pesticide applicators and businesses will use form 26 and 26A, while pesticide sales businesses will primarily use one or all of these forms : 25, 26A and 27 and 27 and sometimes form 26 .  For more information see Decide Which Forms to Use. 

There is no required way to collect or enter the PRL data into software, but the files submitted to us must conform to the form types developed by the DEC.  Some pesticide management software packages have the capability to export a formatted PRL report.  If you use one of these packages, be sure to export the report in either text or Excel (or other spreadsheet) format, not as PDF.  If your software cannot export a PRL report, but can export to a spreadsheet, you can then paste the data into one of our software options.

If you do not use pesticide management software that stores the PRL data or that allows you to export the data, download and install one of our software options.  For more information on the various options see Which Software Option Should I Use?

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• Submit all your data for the entire year at one time.  Do not send us the data incrementally, such as by the month or week.
• Send all the files that are part of your report in one submission.  For example, do not send a paper form 26A to the DEC in Albany and an electronic form 26 to the PRL Service Bureau.
• Do not send multiple copies of your report using different submission methods.  We monitor all reporting channels (PRL software upload, web site upload, email and paper) and will get the report through any of them.
• Minimize the number of files of the same form type you submit.  Multiple files of the same type increase the chance that your report will fail validation.  That is because we use an error threshold based on the percentage of error records in the file.  A smaller file has a lower error threshold. 

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