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Report processing for all electronic reports is done at the Pesticide Reporting Service Bureau.  The service bureau will send you an email when your report has been received and another one if your report passes validation.  We will also send you an email if your report requires correction.  The applicators and/or sales business(es) included on your report will not be credited with filing until your report has passed validation.

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• Do not use ditto marks or equivalent notation on any of the four form types.
• Each required column should contain a single value (one EPA number, one street address etc).
• Do not add extra columns to the files that you send us; report only columns that are on one of the four form types.
• Consult the Data Dictionary for the description of any column you have questions about.  For example, the  units of measure and county columns require specific abbreviations or codes.

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After you are finished entering your pesticide data, you need to prepare the report for submission.  Please keep the following in mindfollow these guidelines

• Submit all your data for the entire year at one time.  Do not send us the data incrementally, such as by the month or week.
• Send all the files that are part of your report in one submission.  For example, do not send a paper form 26A to the DEC in Albany and an electronic form 26 to the PRL Service Bureau.
• Do not send multiple copies of your report using different submission methods.  We monitor all reporting channels (PRL software upload, web site upload, email and paper) and will get the report through any of them.
• Minimize the number of files of the same form type you submit.  Multiple files of the same type increase the chance that your report will fail validation.  That is because we use an error threshold based on the percentage of error records in the file.  A smaller file has a lower error threshold. 

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Depending on what submission method you use, the following will happen when you send us your report:

• Upload from a PRL Reporting Software option or the web site: When the upload is complete, a page will display with your submission number and a list of files we received.  We will also send you an email with the same information.  The email will go to whatever email address was entered into the contact email field in the software.  If no email arrives within an hour or so, you may want to contact us.
• Email: We will send you an email with your submission number and a list of the files we received..  The email will go to the email address that was used to send us the files. This email will usually be sent within one business day.   If no email arrives within that time frame, you may want to contact us.

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Your report must be validated by the the PRL Service Bureau before it is accepted.  After we process the report we will either send you a request for a corrected report or a report acceptance email.

If your report is accepted, review the list of applicators (or the name of the pesticide sales business) to make sure that all the applicators and/or businesses have been included.  If your report was rejected, we will send you an email describing the issues with the report.  Please make these corrections and email the corrected report to us at prlsupport@nysprl.com.  Be sure to include your submission number.  See Correcting Rejected Reports for more information on making report corrections.

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