_RegistrationFormOtherFunctions

Other Functions

There are several buttons and menu items available on the registration form that can help you prepare and submit your PRL report.

Save Identity

• File – Save (or Alt-F, S)

Saves the contact and identity information on the registration form to the identity.txt file in the report year folder. Contact and identity information is automatically saved when you exit the program, open a PRL Form, or start Upload Report, but this menu option lets you save the identity information whenever you want.

Change Report Root

• Tools – Change Report Root (or Alt-T, R)

The Report Root is the parent folder for your PRL reports. It contains a folder for each Report Year; the sub-folders are named PRLyyyy, where “yyyy” is the report year. For example, if you set the Report Root to C:\PRL and create reports for 2011 and 2012, the C:\PRL folder will contain two subfolders: PRL2011 and PRL2012. The initial Report Root was set when you installed Option A; unless you change the default setting, the installation package set Report Root to C:\. However, you can change the Report Root at any time.

Why change the Report Root? Most users will not need to change the Report Root from whatever choice they made during installation. However, some users might desire more than one Report Root. For example, if you need to enter PRL reports for more than one business (e.g., if you complete PRL reports for several clients), you might find it convenient to create a separate Report Root for each business. This approach will help you to keep the identity information and report files for each business separate.

When you select the “Change Report Root” command, a standard Windows dialog opens to let you select the Report Root folder. You can create a new folder at this time or pick an existing folder. If the PRLyyyy subfolder does not yet exist for the current report year, it is created. If the identity.txt file already exists in the Report Year folder, it is opened and the contents loaded into the contact and information boxes of the Registration form; if the identity.txt file does not exist, the contact and identity entries from the Registration form are saved to a new file.

Report files are not automatically moved from the previous Report Folder to the newly selected one.

Change Report Year

• Tools – Change Year ( or Alt-T, Y)
• Change Year button (or Alt-Y)

The Report Year is the year in which the pesticide applications or sales that you are reported occurred. The current Report Year is prominently displayed near the top of the Registration form and each PRL data form. The current folder for report files is the PRLyyyy subfolder of the Report Root, where “yyyy” is the Report Year.

To create or edit PRL form files for a different Report Year, choose the Change Year button or menu item. You will be prompted for the year to which you want to change. You may not enter a future year.

If the Report Year folder (PRLyyyy) for the new year does not exist, it is created. If the identity.txt file already exists in the Report Year folder, it is opened and the contents loaded into the contact and information boxes of the Registration form; if the identity.txt file does not exist, the contact and identity entries from the Registration form are saved to a new file.

Report files are not automatically moved from the previous Report Folder to the newly selected one.

Edit Product List

• Tools – Edit Product List (or Alt-T, E)

The Product List is a list of pesticide products (EPA Registration Numbers and Product Names) that you use frequently when preparing PRL reports. The Product List makes it easier for you to enter data into PRL Form 25, 26, and 27 by letting you enter product information once and then selecting a product from the list. This command opens a dialog box with which you can create or edit your Product List.

A Product Selector is shown on Forms 25, 26, and 27 as a convenient way for repeatedly entering EPA numbers and product names into those forms. You can also open the Edit Product List dialog from those PRL data entry forms.

Upload Report

• Tools – Upload Report (or Alt-T, U)
• Upload Report button (or Alt-U)

Start the Upload process. See How to Submit Your PRL Report to NYSDEC for details.

Help

The Help menu on the Registration form gives you access to several documents.

• How to Submit Files to DEC — opens an HTML file with detailed instructions on submitting your report.
• User Guide — opens this document
• About — open a simple dialog box with information about the version of Option A you are running.

Exit

• File – Exit or Alt-F, x
• Exit button or Alt-x
• Close window button (top right corner of the Registration window)
• Window menu (click the icon in the title bar) – Close

Exits the Option A program.

If there is no missing or invalid contact or identity information, the entries are saved to the current Report Folder. If contact or identity information is missing or invalid, you will be given a choice to correct the deficiencies or exit without saving.