This page summarizes the PRL reporting process: what report submitters need to do and what they can expect to happen when they file a PRL report.


The reporting process has four phases:

At the beginning of the report year determine the type of report appropriate to your business and decide how to collect the data required for that report type.  At the end of the report year create a pesticide report from the data collected using a format that matches the appropriate form type(s) for the business that you are in. 

Next choose one of the submission methods to use and assemble the report files for your business into a single submission.  Then enter or verify the contact information to be submitted with the report and submit your pesticide report.

Report processing for all electronic reports is done at the Pesticide Reporting Service Bureau.  The service bureau will send you an email when your report has been received and another one if your report passes validation.  We will also send you an email if your report requires correction.  The applicators and/or sales business(es) included on your report will not be credited with filing until your report has passed validation.

Planning and Report Creation

Pesticide applicators and businesses will use form 26 and 26A, while pesticide sales businesses will primarily use forms 25 and 27 and sometimes form 26 .  For more information see Decide Which Forms to Use

There is no required way to collect or enter the PRL data into software, but the files submitted to us must conform to the form types developed by the DEC.  Some pesticide management software packages have the capability to export a formatted PRL report.  If you use one of these packages, be sure to export the report in either text or Excel (or other spreadsheet) format, not as PDF.  If your software cannot export a PRL report, but can export to a spreadsheet, you can then paste the data into one of our software options.

If you do not use pesticide management software that stores the PRL data or that allows you to export the data, download and install one of our software options.  For more information on the various options see Which Software Option Should I Use?

Your PRL report must conform to the record layouts of the forms that have been developed for the different types of pesticide data or to the Text File Specifications.  We may not accept reports which do not use one of these standard layouts.

Data Entry Guidelines

Report Submission

After you are finished entering your pesticide data, you need to prepare the report for submission.  Please follow these guidelines

See Submitting Your Electronic Report for information on the various options for sending us your report. 

You can submit your  report whenever you have finished making applications (or selling pesticides) for the year.  We do not process early submissions as they arrive; typically they are processed in December.

What to Expect When You Submit Your Report

Depending on what submission method you use, the following will happen when you send us your report:

If you are having trouble using one of the submission methods, try another method or contact us. Do not continue to click the Upload or Submit button if it does not seem to be working.

Retain the initial email and the report acceptance email as confirmation that you submitted your report and that it was accepted.  Please use the submission number it contains in all correspondence about your report with the PRL Service Bureau.

Report Processing

Your report must be validated by the PRL Service Bureau before it is accepted.  After we process the report we will either send you a request for a corrected report or a report acceptance email.

You will not be credited with reporting for the year until we send you a report acceptance email.

If your report is accepted, review the list of applicators (or the name of the pesticide sales business) to make sure that all the applicators and/or businesses have been included.  If your report was rejected, we will send you an email describing the issues with the report.  Please make these corrections and email the corrected report to us at  Be sure to include your submission number.  See Correcting Rejected Reports for more information on making report corrections.

February 1 is the deadline for submitting your report to us, not for the report to be validated and accepted.  Because of the backlog of reports we receive close to the deadline, it may be a few weeks before we contact you again.  This does not mean that your report is late.  Please monitor your inbox for emails from this email address: