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Hand written reports are not LEGIBLE

 

Incorrect or Invalid Quantity Applied

ReasonExplanation/Solution
Amount of product + diluent is reported.Report the undiluted amount of each product; that is the amount taken from the product container.
Decimal point is in the wrong place in the number.Carefully write or enter the amounts applied.
Applicator cannot determine the amount of product, in mixtures, after dilution.Record the amount of the product used prior to dilution.  If the whole mix is not used or is used on different properties, then adjust the pre-mix amount by multiplying by the percentage of the mix actually used for the application.
The amount of active ingredient is reported.Report the amount of pesticide product applied, not the active ingredient.  You do not need to convert the product amount into amount of active ingredient.

Incorrect or Invalid Units of Measurement

ReasonExplanation/Solution
Non-specific units of measurement are reported.Do not report values such as pieces, packs, chunks, G, each, bags or seconds that cannot be converted into an accepted unit of measurement..
Rate of application is reported in the units column.Report the unit of measurement applicable to the quantity applied or  sold, not the rate of application (e.g. not 1000 lb/acre).

Incorrect or Invalid Date(s)

ReasonExplanation/Solution
Report uses the start and end date columns to report total amount applied for the date range.Report the amount of a single pesticide applied on a single date at a single location; date ranges may only be used to report automated applications such as are made in cooling tower systems.
Report is a resubmission of a prior year’s reportWe cannot accept prior-year reports that have had the dates changed to the current report year or reports for a previous year.

Incorrect or Invalid County Codes

ReasonExplanation/Solution
County name or abbreviation is reported.Report the two-digit county code, not the name or an abbreviation.

 

 

Address Requirements

Report address where application occurred
In cases where address is not standard, use nearest address. Be more specific on the daily use records, attach a map if necessary.
Provide as much identifying information as possible.

Incorrect or Invalid Zip Codes

ReasonExplanation/Solution
Incorrect zip code is reported.The zip code should be a valid NY zip code.
Zip code and county code are mismatched.The reported zip code should be in the reported county code.

Zip Code:

  • Wrong zip code

 

Do not report applications made in states other than New York

 

 

E-mailed reports have no contact information.  Reports sent without business registration numbers, applicator certification identification numbers or phone numbers.

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