Submitting Your Electronic Report

There are several ways to submit your electronic PRL reports to the NYS DEC. For information about submitting PRL reports on paper, see the NYS DEC web site.

Upload with Our PRL Reporting Software

Our PRL Reporting Software Options A, B, and C all include the ability to upload your report files directly to our server.  If you are using Option A, b or C, the Upload to NYSDEC function is the quickest and easiest way to submit your report. (Some users in tightly controlled enterprise environments might not be able to use the direct upload facility. The web site upload is a good alternative for those users.)

See the documentation provided with the software for more details.

Upload Through the Web Site

Go to http://prl.psur.cornell.edu/WebUpload.aspx and follow the instructions. This web application allows you to upload existing report files or to report that you made no applications. Commercial Sales Permit Holders can upload sales reports or report no sales.

After you upload your report submission, the Web Upload site will show you a list of files uploaded and the Submission Number of your report. If you uploaded a ZIP file, you should see the names of all of the files included in that ZIP file.

Email

Compose an email. Indicate the report year in the subject line. (Note: the report year is the year for which you are reporting pesticide applications or sales — this may be the previous calendar year.) Attach the report files to the email.

You must also attach the file identity.txt. This file might be created for you by the software you use to enter your pesticide use or sales data, or you can create it yourself. Please DO NOT include identity information in the body of your email; doing so will slow down processing of your submission. DO attach the identity.txt file to your email submission.

Email your files to: prlfiles@nysprl.com.

You should receive an email from prlsupport@nysprl.com acknowledging receipt of your submission. During peak reporting season (roughly mid-December through early February), the receipt email will generally be sent by the next business day; at other times of the year, the receipt email may be delayed by several days.

Conventional Mail

For conventional mailing of floppy disks or CD-ROMs, please send to

Each diskette or CD-ROM should include a label with the full name of the certified applicator and/or business of origin and a contact phone number. PLEASE NOTE: Along with your application or sales report, the disk must also contain the file identity.txt. This file might be created for you by the software you use to enter your pesticide use or sales data, or you can create it yourself.

The address above can also be used for submitting paper reports. Please do not submit both electronic and paper reports.

FTP

PRL report files may be submitted using FTP. Very few report submissions require FTP transmission. In almost all cases, one of the other submission methods will work as well and will probably be more convenient for you. (We have not received any FTP submissions in the last several years.)

To maintain the level of security required, if you wish to use this service, you must contact technical support. Technical support will supply the information necessary to conduct a secure FTP transmission of the Pesticide Reporting data. Upon request, the FTP configuration information and password will be provided via Email, FAX, or verbally from technical support. To ensure privacy of data, the password is changed for each new session.

To facilitate the FTP submission option, an FTP client program is recommended. These are readily available from a number of sites on the Internet and can be used for evaluation or for purchase.