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Backups

Most computers and smartphones include a cloud storage application.  iCloud, Google Drive, Dropbox, and OneDrive are all cloud applications and can save your records and reports in the event of a computer crash or other extenuating circumstances.  In order to avoid losing data through computer crashes etc., it is good business practice to update your records on a daily or weekly basis and save them to the cloud, a USB drive, or an external hard drive. Maintaining electronic records multiple times throughout the field season will make submitting reports at the end of the season a much easier process.

Guidelines

  • Each of the four form types has a fixed format that should not be changed; do not add extra columns to the files that you send us.
  • The four recordkeeping columns on Form 26 (columns 11 -14) are optional. It is not required that you use our software to maintain your daily use records.
  • Each required column should contain one and only one value (one EPA number, one street address, etc.).
  • Do not use ditto marks or equivalent notation on any of the four form types.
  • Consult the Data Dictionary for the description of any column you have questions about.  For example, the units of measure and county columns require specific abbreviations or codes.
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